Board Members

HOA president’s responsibilities focus on overseeing the functioning of the association and decision-making. Typically, the president would have the final say when deciding on various initiatives and projects. Any initiative that the board can’t decide on unanimously can be pushed forward or halted by the president.

But that also means that anyone serving as the HOA president must understand bylaws and regulations at an incredible level, if only to have all the insights required to make a well-informed decision.

Finally, because the president’s function is to ensure that the association functions at a full capacity, the person must also have an in-depth understanding of all the ins and outs of the association.

Duties:

• Overseeing the association’s activities
• Decision making
• Presiding and running meetings

The vice president will work closely with the president and often take over that role when the president isn’t present. It might happen when the president is away, on vacation, out sick, or cannot focus on their regular duties for any other reason.

Aside from acting on the president’s behalf, the vice-president might be responsible for various projects and oversee specific areas of the HOAs operations. 

For that reason, their knowledge of bylaws, regulations, and the workings of an association must match those of the president. 

Duties:

• Acting on behalf of the president when the president is either away or unable to focus on their regular duties

The HOA secretary handles all the documentation within the association. This might include managing all the HOAs documents, communicating with other board members and the residents, updating records, submitting forms, and managing the legal paperwork. 

The secretary would also notify the board and residents of upcoming meetings and record meeting minutes. 

Duties:

• Overseeing the HOA’s documents and records.
• Board Meeting notifications and recording the minutes. 
• Writing the meeting minutes for each open board meeting

The HOA treasurer handles the association’s money and financial matters. As part of their job, the treasurer will also conduct internal controls and monitor how the funds are being handled in the HOA. In addition, they will maintain financial records, conduct regular audits of the finances, create the HOA’s annual budget and deal with the association’s taxes.  

The treasurer might also be responsible for overseeing the HOAs insurance to ensure that the association has adequate insurance types – casualty, fidelity, worker’s compensation, and other necessary protections.

Duties:

• Overseeing the association’s financial matters
• Preparing annual budgets
• Managing financial records
• Dealing with the association’s taxes

A board member at large (MAL) can have a variety of roles and responsibilities depending on the organization and their needs: 

• Provide expertise – MALs can contribute their knowledge and guidance on matters related to the organization’s mission and objectives. They can also share their knowledge with other board members to inform and educate them. 
• Participate in meetings – MALs are expected to attend all board meetings and actively engage in the discussions. They can provide input on key decisions and support board decisions even if they voted against them.
• Serve on committees – MALs may be assigned to serve on at least one board committee or task force. They can represent the board in committee meetings and may even be able to approve certain decisions on behalf of the board.
• Support the board – MALs can act as an intermediary between the board and the rest of the membership. They can help build relationships between the board and the community, and mentor new board members. 
• Fill in roles – MALs can help fill in or assist with a wide range of roles because of their knowledge of the organization’s events and projects. For example, they may be assigned tasks by the chair or board vote that align with their skill sets.